Microsoft Visio 2021: Standard vs Professional

Microsoft Visio is known as a robust tool for creating diagrams, flowcharts, and other visual representations of complex information. Visio Standard and Visio Professional are its two versions. Even though they both offer comparable functionalities, some key differences between them may make one version better for your needs than the other. If you are looking for a Microsoft Visio download, before making a decision, you should check out the differences between their versions.


Visio Standard is a more affordable option that is ideal for basic diagramming needs. Also, Visio Professional 2021 includes advanced features like data connectivity and collaboration tools that are more suitable for complex projects. Ultimately, the choice between the two versions depends on your specific needs and budget.


We will examine the differences between the Standard and Professional versions of the latest Microsoft Visio version, version 2021, in this blog article, to help you choose the most suitable version for your project needs.


Microsoft Visio 2021 Standard


This is the basic version of the Microsoft Visio 2021 feature. It provides all the basic features and functions of Visio. Microsoft Visio Standard is a very useful package, which includes the following features:


More and better functions than Visio 2019, such as live preview

Information rights management that prevents data breaches

Easy to create and share diagrams

A wide variety of themes permits the creation of authentic and professional designs

Connection between data from Exchange and Excel to Microsoft Visio 2021


What are the benefits of Microsoft Visio 2021 Standard?


Microsoft Visio 2021 Standard provides the following options:


A wide selection of shapes and themes, so that your presentation always has a professional look


Makes it easy to create and share versatile and complex diagrams.


More and better features, including editing and commenting on files shared with multiple people.


Easily link charts to data from Microsoft Excel, Exchange, or Azure Active Directory


Preventing information leak improvements through information rights management.


Microsoft Visio 2021 Professional


Microsoft Visio 2021 Professional is an upgraded version of Microsoft Visio Standard. It offers some additional functions in addition to all the features that come with Standard. These additional features are:


Additional options for automating diagrams

Integration with Office applications such as SharePoint and SQL Server

Real-time collaboration on the same file

A larger variety of diagrams and templates


What are the Benefits of Microsoft Visio 2021 Professional?


Microsoft Visio Professional 2021 offers the following options:


A wider selection of templates and diagrams than the Standard version, for example, ERD and UML diagrams.


Work on a diagram with two or more co-authors at the same time, with presence indicators showing where the co-authors are in the file.


Easy to link to sources such as Excel, SharePoint, and SQL Server.


Many functions and possibilities to visualize data easily and clearly.


Offers support in various process standards such as BPMN 2.0, IEEE, and UML 2.5. In addition, diagrams can be validated using built-in and extendable business rules.


Differences Between Microsoft Visio 2021 Standard and Microsoft Visio 2021 Professional


The main difference between Microsoft Visio 2021 Standard and Microsoft Visio Professional is the variety of functions. With Microsoft Visio Professional 2021, you get more functions such as options to automate diagrams, a larger choice of diagrams and templates, collaboration options, and integration with Office applications. Visio Standard also offers integration opportunities and diagram automation; however, these are limited. Because of these differences, Visio Standard comes at a lower price than the Professional version. See below for the price differences between the two Visio versions.


Feature-Wise Differences Between Microsoft Visio 2021 Standard and Microsoft Visio 2021 Professional


Templates and Stencils:


Several templates and stencils for other types of diagrams such as flowcharts, organizational charts, and network diagrams are included with Visio Standard. On the other hand, Visio Professional comes with additional templates and stencils that are tailored for specialized fields such as engineering, software development, and architecture.


Data Linking:


A built-in feature of Microsoft Visio Professional enables users to connect their diagrams to other data sources, such as Excel spreadsheets or Access databases. Users can now create diagrams that automatically update when data changes, thanks to this functionality. This feature is absent in Visio Standard.




Additional automation features in Microsoft Visio Professional let users design unique templates, add-on tools, and macros. These features can speed up and shorten the drawing process. These automation features are not present in Visio Standard 2021.


Advanced Diagram Types:


Additional diagram types that are not available in Microsoft Visio Standard are supported in Microsoft Visio Professional. This includes floor plans, IT network maps, and diagrams for business process modeling.




Microsoft Visio Standard and Professional use per-user as well as per-device licensing models. Per-user licensing is the licensing model for Visio Plan 1 and Plan 2 subscriptions.




Microsoft Visio Standard is less expensive than Visio Professional. Visio Professional includes more capabilities and features, which is reflected in the price difference.




The Standard and Professional versions of Microsoft Visio 2021 have comparable functionality but are different in terms of templates, data connectivity, automation, diagram types, licensing, and price. If you only need to create simple diagrams, Visio Standard from may be sufficient. On the other hand, if you need sophisticated diagramming capabilities, sector-specific templates, or collaboration features, Visio Professional may be a better choice.